Purchase order

EDI order

The purchase order (also referred to as the order) contains all information on ordering the items and the – possibly deviating – delivery address.

There are several details that are absolutely necessary for the purchase order.

Test-Flag (test_flag)
To ensure that we do not process the order as a regular order, we need the test_flag = 1 for testing. Please send this to us in the first test orders and every further test.

Customer number (LPAN)
So that we can assign the order to your customer account, we need your customer number. You can obtain it from your customer advisor.

Order reference (BORN)
The order reference can be used to assign the order later in your system. We also provide the order reference with the other documents (order confirmation, delivery confirmation and invoice).

Delivery address
The delivery address can be either your own address or a deviating delivery address.

Confirmation email address (email_confirmation)
We will also send the PDF files for the order confirmation, delivery confirmation and invoice to you at the confirmation email address you have entered if required (otherwise leave it blank).

Complete delivery (SHCF)
If not all items are available in a sufficient quantity in stock, the complete delivery option allows you to choose whether the order should be sent as a complete delivery (Y), as a partial delivery in 2 parts (N) or as a multi-part delivery (M). Additional costs may apply for partial deliveries.

Budget line item number (BLIN)
The budget line item number should be a sequential number and may only occur once in the order.

Item number (LITM)
In the item number field, please enter our item number. You can find it in the price list or in our online shop. The item number is strictly numerical.

Quantity (OQTY)
The quantity corresponds to the number of pieces of the corresponding item that you want to order.

Unit price excluding VAT (UPRC)
In order for us to process the order automatically, we need the correct and up-to-date purchase price from you. We will be happy to provide you with an article export containing price data for this.

The XML order is uploaded to the /ediinput folder on the SFTP in our company. Please use unique names and use your customer number as the prefix. For example, the file could be xxxxxxx_abc1234567.xml, where xxxxxxx is your customer number.

An example of an XML file including XSD validation can be found here.

Description	Data type	Length/format	Sample XML content
			<?xml version="1.0" encoding="UTF-8"?>
			<order>
Sender name	String	50		<message_header source="Ihre Firma"
Company code ( 10=Brack, 20=Alltron)	Integer			destination="20"
Personal code	String	50		accesscode=""
0 = Live, 1 = Test	Integer			test_flag="0"
Document type (fixed: order)	String	50		message_type="order"
Document version date	String	10 / dd.mm.yyyy		document_version_date="03.05.2005"
Document version	String	10		document_version="2.30"
Document creation date	String	10 / dd.mm.yyyy		generation_date="24.07.2018"
Document creation time	String	8 / hh:mm:ss		generation_time="09:23:58"
Confirmation email address	String	50		eMail_confirmation="info@muster.ch"/>
				<order_header>
					<order_reference>
Your order number	String	40				<BORN>987654321</BORN>
Order date	String	10 / dd.mm.yyyy				<BORD>24.07.2018</BORD>
					<order_party>
						<buyer_party>
							<party_id>
Your customer number with us	String	10						<LPAN>X123456</LPAN>
						<ship_to_party>
							<party_id>
End customer number	String	10						<LPAN/>
							<name_address>
Delivery address name	String	41						<PNA1>Hans Muster</PNA1>
Delivery address name	String	35						<PNA2/>
Delivery address reference	String	35						<PNA3/>
Delivery address reference	String	29						<PRFF/>
Delivery address no.	String	41						<PSTR>Auf dem Holzweg 1</PSTR>
PO box	String	41						<PPOB/>
Delivery address city	String	35						<PCTY>Musterhausen</PCTY>
Delivery address postcode	String	10						<PPOC>1234</PPOC>
Delivery address country	String	3						<PCTR>CH</PCTR>
					<order_information>
						<additional_information>
Phonenumber	String	30					<CCOM/>
Reference	String	25					<CREF/>
End customer name	String	25					<ECUN/>
Language (G = German, F = French)	String	2					<LNGC>G</LNGC>
Complete delivery (Y/N, M = multi)	String	1					<SHCF>Y</SHCF>
Fixed delivery date (Y/N)	String	1					<SFDF>N</SFDF>
Desired fixed delivery date	String	10 / dd.mm.yyyy					<RDDT>24.07.2018</RDDT>
Contact name	String	25					<CCNA/>
Delivery code	Integer	25					<CARC/>
Information text	String	25					<ITXT/>
				<order_body>
					<line_item_number>
Budget line item number	Integer					<BLIN>1</BLIN>
						<part_number>
Item number (ours)	String	30					<LITM>61797</LITM>
Item number (yours)	String	40					<MITM>yourCode</MITM>
						<additional_line_information>
Line item text	String	40					<PTXT/>
Special offer number	String	40					<SBNR/>
End customer email	String	40					<EUEA/>
End customer name	String	40					<EUCN/>
Row reference	String	100					<LREF/>
						<quantity>
							<quantity_value>
Quantity	Decimal							<OQTY>1</OQTY>
						<price>
Unit price excluding VAT	Decimal						<UPRC>59.85</UPRC>